COLLEGE RECORDS

The Center of Southwest Studies supports the systematic creation, maintenance, retention, and disposition of College records in accordance with Colorado law and institutional policy. Effective records management promotes accountability, preserves institutional memory, and ensures records remain accessible for operational, historical, and research purposes.

Resources for Managing Records

Our Responsibility

Learn about Fort Lewis College's obligations under Colorado law and the shared responsibility of employees to properly manage College records.

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What Is a Record?

Understand what constitutes an official College record, including electronic records, and why proper identification matters.

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Records Management

Explore practical guidance for creating, organizing, storing, and maintaining records throughout their lifecycle.

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What to Save and Send Us

Identify records of permanent value that should be transferred to the Center of Southwest Studies Archives.

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What Can Be Discarded?

Determine which materials are non-records or personal papers that may be disposed of appropriately.

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Record Retention Schedules

Find out how long records must be retained and how to apply Colorado's Higher Education retention requirements.

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Records Destruction Policies

Learn about approved destruction procedures, confidential records disposal, and legal hold requirements.

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How to Transfer Records

Follow step-by-step instructions for preparing, inventorying, labeling, and transferring records to the Archives.

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Need assistance? Contact Us!

The College Records Manager is available to help with retention schedules, records transfers, destruction procedures, legal holds, and questions regarding historically significant materials. Our goal is to help you understand what to keep, how long to keep it, when to transfer materials, and how to dispose of records appropriately.

Gretchen Gray

College Records Manager & Library Specialist

Phone: 970-382-6951

Email: ghgray@fortlewis.edu

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