How to Transfer Records

How to Transfer Records to the Archives
Transfer records at the end of a fiscal or calendar year, as stipulated in your departmental records schedules.
  • Contact the Archives Manager to obtain standard-size archival boxes. Each box holds about one file cabinet drawer of files. Do not overfill boxes. Return unused boxes to the Center at the time of transfer.
  • Transfer records from hanging files to manila folders, and retain the folder titles.
  • Keep files in their original order as arranged in your file drawers.
  • Provide a list of contents of each box, folder by folder. Place a paper copy inside the box. Do not tape, glue or staple the sheet to the box.
  • Email a digital copy of the folder-by-folder contents list(s) to the Archives Manager.
  • Complete a Records Box Label for each box and attach it to one end. Do not directly mark the record storage boxes in any way. The label lists the title of the group of records, the earliest and latest years in which the records were produced, and the name of your office.
  • Notify Physical Plant Services to schedule delivery of your boxes.

Delaney Library: Mon - Fri 10 am - 4 pm
Museum Gallery: Mon - Fri 1 - 4 pm or by appointment

Make an Appointment Now


Center of Southwest Studies
Fort Lewis College
1000 Rim Drive Durango, CO 81301

View Map & Directions

Parking: During the Fall and Spring terms, you can purchase parking passes at kiosks located at Fort Lewis College information signs near entrances to campus. Parking is free during the summer semesters, May to August.


Phone Numbers

Main Office: 970-247-7456
Library Reference Desk: 970-382-6982
Archives: 970-247-7126
College Records: 970-382-6951
Museum: 970-247-7333

Contact Us