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Collection
M
001, Record Group 14:
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---Sub-group/Series # and Title---Records description
RG 14 Office of Academic Affairs
- Organizational note: This
office is administratively responsible for the schools of Arts and Sciences
(RG 15), Education (RG 17), and Business Administration (RG 16), and over the
Office of Economic Analysis and Business Research (Sub-group 18.I), Center of
Southwest Studies (Sub-group 18.B), Native American Center (Sub-group 18.G),
Office of Community Services (Sub-group 18.C), Extended Studies (Sub-group
18.D), Co-operative Education (Sub-group 18.E), Library/AV Center (Sub-group
18.H), and Registrar/ Records Office (Sub-group 18.J).
- Historical note:
Includes the former title of Dean of Faculty, which was succeeded by
Dean of Academic Affairs. The latter title was changed to Vice
President for Academic Affairs by action of the State Board of Agriculture
on May 9, 1979. The following is the
start of a listing of the individuals who have held this position.
Date appointed Name Date effective Art Brintnall (as Dean) (retired early 1979) June 21, 1979 Julian Murphy (as VPAA) August 1, 1979 William Langworthy Stephen Roderick
- 14.1 Faculty/staff rosters,
1911-12, 1938-39, 1949-50, and 1957-1991, in 1 document case. These
include an annual
printout and a typed card file, and also office assignment lists and lists of
faculty and staff arranged chronologically by academic division.
(See Series
10.6 for directories of College employees and students)
14.2 Faculty and exempt staff employment records, 1990-ongoing, in 1 document case. Arrangement is alphabetical by surname of employee. Includes faculty position applications, contracts, and related correspondence. (See also faculty and exempt staff search committee records in Series 14.12); for classified staff personnel records, see Series 20.C.2; for hourly/temporary contract records, see Series 20.C.9.)
- Historical note: On May 11, 1977, the State Board of Agriculture approved a definition of exempt positions and listed the exempt positions for Fort Lewis College. On May 13, 1981, the Board approved a policy for fringe benefits for non-Classified employees of the college. The Board approved the July 1, 1988 revision of the exempt staff handbook on June 23, 1988. On June 22, 1983, the Board approved the Early Retirement Option.
- Access restriction: these records are available for use only by the individual whom it concerns, by the Fort Lewis College Office of Human Resources, and by the staff of the Fort Lewis College Archives.
- Retention note: each individual's personnel file is kept for 10 years from the date of termination of the contract.
- Note regarding related records: terminated classified staff records are in Series 20.C.2 {job applications, contracts, and related correspondence and other materials}, early Fort Lewis College personnel records are in Series 11.C.7 {files on personnel 1911-1948} and in Series 11.C.2 {with Dean Snyder's records for the period 1915-1916}; records of temporary and hourly employment using CASPR and CARF contracts are in Series 20.C.9)
- Historical note: Vice President William Langworthy started the Council in 1983; it ceased to function in that form after March of 1995, when Langworthy was leaving the Office of Academic Affairs. Council met approximately bi-monthly during the academic year, and as needed otherwise; it was comprised of the 3 instructional deans, the directors of the Library, Institutional Research, Cooperative Education, Continuing Education, Intercultural Center, Center of Southwest Studies, Records Office, Registrar, and the Assistant to the Academic Vice President, and was chaired by the V.P.
14.2.1 Part-time applicant pool files. This series contains applications for employment of persons not yet hired.14.3 Manuals, 1947, 1949, 1951, 1955-1983, and 1986-ongoing, in 1 document case. See Series 19.C.1 for faculty handbook.14.2.2 Faculty and exempt staff employment records, circa 1952-nearly current, in more than 150 document cases.
14.2.3 Faculty and exempt staff job announcements, 1947, 1949, 1955, and 1983-1986. Arrangement is alphabetical by name of department or office. See also Series 20.C.13 , job descriptions for all types of Fort Lewis College faculty and staff.
14.2.4 Employee leave records, circa 1952-1957. Arrangement of cards is alphabetical.
14.4 Vice President for Academic Affairs reports, 1958, 1971, 1979-80, 1985, 1992-, in 1 document case. Includes those of Dr. Julian Murphy.
14.5 Central administrative subject files, 1957-1962, 1969-1972, 1980-ongoing, in 11 document cases. Topics include academic calendars, council of chairs meetings records, CCHE Quality Indicator System development records and reports, College Writing Award initiated in school year 1998-99, etc.; includes correspondence of the Dean of Faculty.
14.6 Vice President for Academic Affairs memoranda and correspondence, 1957-ongoing, in 4 document cases. Arrangement is strictly chronological.Starting in 2000, these records have been arranged in chronological bound documents..
14.7 Printed materials, 1965, 1977, 1980s, 1991, and 2001, in 1 document case. Includes newspaper clippings, posters, and other publicity, including summer sessions brochures.
14.8 Academic Affairs Council records and correspondence.
14.10 Faculty meetings
minutes, 1962-1992 March, in 1 document case.
Includes all faculty meeting
minutes for prior to the 1962-63 school year, and a bound set of minutes for
post-1962, all of which were maintained by the Office of Academic Affairs,
which originally ran these meetings.
See also Faculty Executive
Council minutes in Series
19.A.2 and
see Faculty Assembly minutes from 1962-ongoing in Series
19.B.2.
14.11 Faculty development records, in 5 document cases. Includes, along with faculty development grants from 2000-ongoing that were decided by a Faculty Development Committee, records of the earlier Teaching, Learning, and Curriculum (TLC) grants, 1993-1995, which was a one-time grant cycle, providing a useful snapshot into professional interests and creativity of Fort Lewis College faculty at that time, when given finances and freedom to chart their own teaching/learning style. Includes proposals for special topics courses.
14.12 Faculty and exempt Academic Affairs staff search committee records, 1970s-ongoing, in 2 document cases. Includes records of searches for Vice President for Academic Affairs and records of all searches within departments of the college that report ultimately to the Vice President for Academic Affairs. (See also Series 14.2.)
14.13 Sabbatical leave records, 1971-2004, in 6 document cases. These records include loose miscellaneous documents and correspondence from school year 1971-72 through school year 1994-95 and the Office of Academic Affairs' bound copies of sabbatical leave requests, reports, and records from school year 1973-74 through school year 2003-04.
14.14 Projects and grants records, 1967 and 1970-1980, in 3 document cases.
14.15 Appointment books of the Vice President for Academic Affairs, 1985 Dec.- nearly current (missing 1987), in 2 document cases.
14.16 Faculty works collection, 1948 and 1976-ongoing (bulk years 1987-1997 and 2002-ongoing), in 1 document case. Includes books, articles, paintings, artifacts and noteworthy or representative publications by past and present faculty of Fort Lewis College.
14.17 Council of Public Liberal Arts Colleges (COPLAC) records, 1992-ongoing.
14.18 Academic Dishonesty records, 1999-2006. These files are confidential and not for public use. They are only to be opened upon request of legal council.
14.17.1 Correspondence.
14.17.2 Meeting minutes and agendas.
14.17.3 Reports.
14.17.4 Articles, bylaws, case statements.
14.17.5 Public relations records developed by College Connections.
14.17.6 COPLAC publicity records and printed materials, including those of the COPLAC Journal of Undergraduate Research titled Metamorphosis.
14.A International
Programs and National Student Exchange
(for
coordination of study abroad activities; also known as Foreign Trimester
Abroad)
See also Sub-group
15.3.J, the International Studies Program, the academic program that can
result in a student constructed major in International Studies.
14.A.1 Printed materials, 1995. Includes newspaper clippings, posters, and other publicity.14.B Center for Civic Engagement (Service Learning)
14.A.2 Reports.
14.A.3 Director's records and correspondence.
14.B.1 Printed materials, 1989 and 1997-ongoing. Includes newspaper clippings, posters, and other publicity, including the Campus and Community Updates newsletter, starting with Vol. 1, No. 1, 1998 Dec.14.C University Press of Colorado
14.B.2 Reports, 1994-ongoing.
14.B.3 Director's records and correspondence, 1994-ongoing.
14.B.4 Community and College Connections newsletter, 1996-ongoing.
14.C.1 Printed materials. Includes catalogs, newspaper clippings, posters, and other publicity.
14.C.3 Fort Lewis College's records and correspondence.
- Retention note: Fort Lewis College is not the archival repository for the University Press of Colorado, but many Fort Lewis College employees have been published by the Press.
14.D Institutional Review Board
Historical note: established to enforce federal guidelines in human subjects research.
14.D.1 Printed materials. Includes guidelines, email printouts, and other publicity.
14.D.3 Chair's records and correspondence.
14.F Sponsored Research and Federal Relations
Historical note: this department of Academic Affiars used to be called Grants Management; it became Sponsored Research and Federal Relations in 2005. Records of the Grants Management Dept can be accessed in series 20.I.
This inventory was prepared by Todd Ellison, C.A.
Doing your own research: This description of a portion of the collections at the Fort Lewis College Center of Southwest Studies is provided to inform interested parties about the nature and depth of the repository's collections. It cannot serve as a substitute for a visit to the repository for those with substantial research interests in the collections.
These collections are located at the Center of Southwest Studies on the campus of Fort Lewis College. Interested researchers should phone the archivist at 970/247-7126 or send electronic mail to the archivist at: archives@fortlewis.edu. Click here to use our E-mail Reference Request Form. The Center does not have a budget for outgoing long-distance phone calls to answer reference requests, so please leave an email address if you wish to receive a response from us.
Page last modified: June 21, 2013