Records Inventory Worksheet 1000 RIM DR., DURANGO, CO 81301 PHONE 970/247-7456      FAX 970/247-7422    Website: swcenter.fortlewis.edu

code:

Record Group: ________________________________________________________________

Creating office:  ________________________________________________________________

Active files contact person, title & phone #: _______________________________________

_________________________________________________________________________

Record Series: ________________________________________________________________

R.G. Series #: _______.__________

Purpose & administrative uses:   __________________________________________________

_________________________________________________________________________

Period of active administrative use: ________________________

Volume: ___________  linear shelf feet

Annual accumulation: ___________  linear shelf feet

Duplicated in another office? (circle one):......y......n......don't know

If yes, where else are they found?: __________________________________________

Which office has the original?: ________________________________________________

Stored in  (circle one):......filing cabinets ......boxes ......desk ......other-- _____________________

Arrangement  (circle one):......chronological ......alphabetical ......numerical other- ________________________________________________________

Media  (circle those that apply):......paper ......photographic ......microform ......newsprint ......magnetic tape ......magnetic disk ......other-- _______________________

Paper dimensions: ......letter size ......legal size ......other--_________________

Are files in this series still being created?  (circle one): ......y ......n

How often are files created?  (circle one):......daily......weekly......monthly......quarterly......annually

How often are files updated?  (circle one):......daily......weekly......monthly......quarterly......annually

How often are files used? (circle one):......daily......weekly......monthly......quarterly......annually

Access restrictions specific to this series? ......none......or......yes-- ___________________________

Legal requirements for retention:  (citations)

Disposition action for this series: Dispose of--

When?:________________________

How?:......trash ......shred ......recycle ......records center  ......archives other- ________________________________________________________

Who? ___________________________________________

Date of this Records Inventory:____ /____ /20___ Inventoried by (Initials):_____

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