User Registration Form
 1000 Rim Dr., Durango, Colorado  81301
 Phone: 970-247-7456      Fax: 970-247-7422
Website: http://swcenter.fortlewis.edu/
Email: archives@fortlewis.edu

Contact #: ___________

The Center's archives and special collections are open without fee to students, faculty and staff of the College, and members of the public, for non-circulating use only. Access to certain collections may be restricted, as explained in the Center's general restriction policy statement. Your registration on this form will help us to protect the historical materials and will enable us to evaluate the usefulness of the Center's holdings. Each special collections user must first read and sign this form.

 
NAME_____________________________________________      DATE______/ ___/ _____
                            Surname                                  First                                         Middle                                 Month        Day          Year    

PHONE (this is: work / home) (____) ____- _________      EMAIL:____________________

HOME ADDRESS____________________________________________________

LOCAL ADDRESS____________________________________________________
(if different from home address)

PHOTO ID:                Please write the ID number and check the box for the type of ID, and explain.

____________________ 
# on User's photo ID card

(__)
FLC ID?

(__) State:______
Driver's License?

(_________________)
Other type of I.D.? (please specify)

____/_____
Expiration Date

Would you like your name to be on our mailing list?      Please select one (default is Yes):  (Yes )   (No)

USER DESCRIPTION:
(__) Fort Lewis College Faculty: Department of ___________________________________

(__) Fort Lewis College Staff: Office/Dept._____________________________________

(__) Fort Lewis College Student: Major_______________________________________

(__) Other academic institution____________________________ (faculty? ) (staff? ) (student? )

(__) General public_______________________________________________________

NATURE OF RESEARCH:
(__) Research paper ________________________________________________________
                                                   Proposed topic                                         Department            Course #

(__) Publication ____________________________________________________________
                                           Proposed topic                                                              Name of publication

(__) Administrative __________________________________________________________
                                        Subject                                                Name of office or department this is for

(__) Other (specify:)__________________________________________________________
                                                   Subject                                                                Explanation

May we inform another user studying a similar topic that you are researching this topic?   (yes)   (no)
(If neither is marked, we will consider the answer "yes".)

GUIDELINES FOR USING THE MATERIALS ("the records") AT THE CENTER:

  1. All users must register (this form), showing positive current photo identification, and complete a request for special collections form.

  2. Personal belongings are to be kept separate from the research area.

  3. Due to preservation concerns, food, drink, smoking and Post-It notes are not permitted in the research area.

  4. Keep the records in their present arrangement; loose pages will stay in order if turned like pages in a book.

  5. Please only use one folder of materials at a time.

  6. To preserve the originals for future use, please make no marks or erasures or other changes in the records.

  7. Due to the risk of inadvertent damage to documents, use of ink is prohibited; please use pencil to take notes.

  8. Theft, destruction or mutilation of the materials is a crime (Colorado Revised Statutes §24-90-117).

  9. With the exception of some books at the discretion of the Librarian, the records may not circulate; they must stay at the Center.

  10. Photocopying is permitted, if it is in accordance with donor agreements and copyright restrictions, unless the item is fragile, exceptionally valuable, or too large. When allowed, it is limited to single copies for the user's reference use only. Ask research room attendant for assistance.

  11. These materials are provided for reference use only. The user agrees to publish no portion of them without the written permission of the Center, and assumes sole responsibility for any infringement of the literary rights, copyrights, or other rights which pertain to these materials.

  12. Citations should include these informational elements: the name of the creator of the materials, the type of document cited, the call number and title of the collection, and the repository’s name.  We recommend this format: [name of the material's creator], [title of the material referenced, if more specific than the collection as a whole], [date(s) of the material's creation], in collection [the letter and 3-digit number of the collection number], [name of collection], at the Fort Lewis College Center of Southwest Studies.

  13. The Center requests that the user give the Center a complimentary copy of any publication relying heavily on its collections.

  14. The Center of Southwest Studies wishes to provide its collections for use in every way consistent with good scholarship, productive research and archival preservation. We welcome your comments and suggestions.

    By signing this form, the user acknowledges responsibility to observe the above guidelines.

    Signature of user__________________________________      Date________________

SW-1

  Information for doing research at the Center of Southwest Studies

  Center of Southwest Studies

Page last modified: January 23, 2007