NAME OF BORROWING INSTITUTION: ____________________________________________
BORROWER'S PHONE #:
(_____)______ _________ FAX:
(_____) ______ _________
EMAIL:________________________
BORROWER'S
ADDRESS: __________________________________________________________________________________
{Street or P.O. Box}
{City}
{State} {Zip}
DESCRIPTION
OF OBJECT(S) BEING LOANED FROM THE CENTER OF SOUTHWEST STUDIES
[state
the Accession #(s),
the volume
or extent of materials, and description of
physical condition]:
PURPOSE(S) OF THIS LOAN:
BORROWING INSTITUTION'S
LOCATION(S) FOR DISPLAY AND STORAGE OF LOANED OBJECT(S):
SPECIAL REQUIREMENTS AND
CONSIDERATIONS FOR CARE/ HANDLING/ INSTALLATION OF OBJECT(S):
DATE
OF LOAN: from
________________________
to ________________________
CREDIT LINE TO USE:
_________________________, Center of Southwest Studies, Fort Lewis
College
{name of collection}
By
signing this form and borrowing the above described object(s), borrower
accepts responsibility to
return the object(s) in the same condition as when
loaned, agrees to use the object(s) only for the
above stated purpose(s),
agrees to the requirements listed on the following portion of this form
unless
those terms have been modified above, agrees to notify the Center immediately
of any
noticed or perceived change to object(s), and accepts liability for any loss
of or damage to object(s).
Borrowing agent's signature
____________________________________ Date
__________
Borrowing
agent's title ___________________, as
agent for __________________________
Loan approved by __________________________ for
Center of SW Studies Date
___________
Date returned
______________ (signed in by ___________________)
SW-13 F
continued
-
Authorization.
All loans must be authorized by the Director of the Center or by the
Director's delegated
representative, using this form.
-
Exhibit
Housings.
Objects must be displayed in locked or otherwise inaccessible exhibit
cases free from
dust, dirt and water damage.
Displayed objects should not be exposed to atmospheric contaminants or
exhibit
materials containing a substance that may be harmful to the objects.
-
Mounting
Techniques.
Displayed objects must be securely mounted and must not be in contact
with
adhesives or other agents (tacks,
nails,
etc.) used in mounting them.
-
Handling.
Original loaned objects must be handled only by the curator, registrar or
equivalent museum
professional of the borrowing institution.
-
Conservation
Treatments. No loaned objects may be
altered, cleaned or repaired without prior written
permission from the Center of Southwest
Studies.
-
Temperature
and Relative Humidity. Steady
conditions of temperature (65-75°
F) and relative humidity
(25-45%)--within a narrower range of ten points for
each of the above ranges--should be maintained in the
areas
wherein the
borrowing institution transports, stores and exhibits these objects.
-
Light.
Lighting of loaned objects should not exceed (15)-foot candles, and may
not exceed (10)-foot candles
for black and white documents or (5)-foot candles
for objects with color. Objects should never be exhibited
in areas
where they would
receive direct sunlight. Levels of
ultraviolet light in the exhibit area should not exceed
75 uw/lumen.
Colored objects, such as textiles, prints, and lithographs, must be
protected against ultraviolet
light rays produced by
sunlight and by fluorescent
lighting. No photographs of loaned
objects may be taken
using photo-flood lights or
photo-flash.
These conditions apply during all stages of transport and display of
the
loaned objects.
-
Movement
of Objects.
The objects are not to be moved from the approved exhibit area or storage
vault, or placed
in any other location.
Objects
are to be returned in the same packaging and in the same arrangement as
received.
-
Building
Security.
Loaned objects shall be stored or displayed in a fireproof building and
protected by fire and
smoke alarms.
Objects
must be guarded from damage and theft by responsible means.
-
Expenses.
The expenses of packing and transportation to and from the borrowing
institution will be borne by the
borrower.
In addition, the Director may ask the borrower to pay for the cost of its
examination and photographic
documentation costs before and after the loan and
of conservation work that will permit the loan of an otherwise
physically
endangered object.
-
Insurance.
The borrowing institution must, at its own expense, cover the loaned
objects (from the time they leave the
Center until they are returned) with an
all-risk fine arts insurance policy at an amount that the Center and the
insurance
carrier agree is a fair market value.
Evaluations for insurance purposes must be kept confidential.
Evidence that insurance
coverage is in full force and effect must be
given to the Center before objects leave the Center.
-
Credits.
The Center of Southwest Studies must receive clear and prominent credit
in display and publicity of loaned
objects.
Copies of all press clippings must be sent to the Center.
-
Publications.
The borrower may not reproduce the loaned objects in any medium,
including photographs, except for the
express purposes of publicity and
education promoting this exhibition, without written permission from the Center.
-
Other
Rights.
The Center reserves the right to require other safeguards, to inspect the
loaned objects on location at the
borrowing institution, and to withdraw loaned
objects at any time.
-
Exceptions.
Any departure from the requirements listed on this page must be approved
in writing by the Director of the
Center or by the Director's delegated
representative.
