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Information for Donors |
SW-15 Commonly asked questions about donating personal papers and records.
SW-5 Deed of Gift -- completed by the donor and signed by the Center staff recipient and the Fort Lewis College Foundation staff upon donation of materials for a collection. More than 675 donors have made gifts in kind to the Center of Southwest Studies since 1958. Click here to print out the deed of gift form in PDF format using Adobe Acrobat. (Click here to load Adobe Acrobat.)
The Center also welcomes cash gifts to facilitate special projects and to further the mission of this vital cultural resource institution. Please make cash charitable contribution checks payable to the Fort Lewis College Foundation and note CSWS in the memo field. You may mail your check to: Center of Southwest Studies, Fort Lewis College, 1000 Rim Drive, Durango, CO 81301. Thank you.
By College and Foundation policy, and in accordance with federal IRS guidelines, appraisals are the sole responsibility of the donor. The Center itself cannot provide appraisals for tax purposes, etc. An appraisal is not necessary for gifts-in-kind valued at less than $5,000 by the donor. Additional information on appraisals and qualified appraisers is included in Internal Revenue Service Form 8283, which must be filed by persons claiming the donation of a gift-in-kind valued at more than $500. If you wish to obtain an independent appraisal for your piece, please contact one of the organizations listed below for information on how to find a certified appraiser near you. We provide these links only as a source of possible information.
| AMERICAN SOCIETY OF APPRAISERS 555 Herndon Parkway, Suite 125 Herndon, VA 20170 phone (703) 478-2228 fax (703) 742-8471 www.appraisers.org |
APPRAISERS ASSOCIATION OF AMERICA 386 Park Avenue South, Suite 2000 New York, NY 10016 phone (212) 889-5404 fax (212) 889-5503 email: aaal@rcn.com www.appraisersassoc.org |
INTERNATIONAL SOCIETY OF APPRAISERS Riverview Plaza Office Park 16040 Christensen Road, Suite 102 Seattle, WA 98188-2965 phone (206) 241-0359 fax (206) 241-0436 email: isahq@isa-appraisers.org www.isa-appraisers.org |
SW-14 Loan to Center of Southwest Studies Agreement -- for completion by Center staff whenever collections objects are loaned to the Center, especially if the lender does not provide an adequate loan agreement form.
SW-27 Reproduction Permission Form -- completed by persons or organizations who are giving the Center permission to reproduce their materials for reference use at the Center.
SW-3 Special Collections Policy of the Center of Southwest Studies -- includes a description of the types of materials the Center collects.
Archival Booster Award ------ click here if you are interested in volunteering!
The first-ever recipient of this award (Fall 2004) was Marilyn Brown, President of the League of Women Voters of La Plata County and volunteer. Marilyn earned this honor by her manifold and various contributions to the documentation of life in the Four Corners, including preservation of important and rare records, reports and printed materials pertaining to the League of Women Voters, the Southern Ute Tribe, and other entities in the Four Corners, and thoughtfulness in donating these materials to the Center of Southwest Studies where they can be used and appreciated by researchers for generations to come, and her transcription (as a volunteer for the San Juan Mountains Association) of Pagosa Ranger District (San Juan National Forest) logbooks, 1917-1925, for display on the Center of Southwest Studies website for use by researchers.
The Winter 2005 recipient was Nina Heald Webber, who earned this
honor by her gracious, thoughtful and generous contributions to the archival
documentation of life and cultural resources in Southwestern Colorado,
including acquisition, compilation and donation of a fabulous large
collection of postcards, photographs,
ephemera and printed materials, funding the cataloging and digitization
efforts of the Center of Southwest Studies at Fort Lewis College, and
foundational support for the publication of the recently published book,
San Juan Sampler: Selections
from the Nina Heald Webber Postcard Collection.

The
Fall of 2005 award went to Jan Lips (pictured at left with
Nina Webber in the center and Archivist Todd Ellison on
the right), who brought the expertise of a career of professionalism,
superb people skills, and attention to detail to the task of digitizing and
producing textual data records for thousands
postcards that Nina Heald Webber
donated to the Center.
Diana Novara,
recipient of the Summer 2006 award, has been a part-time member of the
Southwest Studies Center staff since 2002 -- the first-ever Assistant Fort
Lewis College Archivist. During those four years, Diana eliminated a huge
backlog of unprocessed College records and has kept our heads way above
water with the regular ongoing influx (sometimes a flood!) of incoming
records from offices all around campus. She has processed hundreds of
linear shelf feet of permanently valuable records for the
Fort Lewis College
Archives, has handled the day-to-day aspects of the
College records management program, and has provided archival reference
assistance. We will miss Diana as she moves to the Front Range!
(The photo on the right was taken during the recognition reception held for
Diana at the Center in August; left to right: Diana Novara, Rose Clay of the
Office of Academic Affairs, Angela Rochat of Grants Management,
and Ellison; seated behind him is Jeanne Brako, Interim Director of the
Center.)

Paula Wiseman and Bud Davis are honored
with the Fall/Winter 2006/07 award.
Bud and Paula
have been volunteering at the Center of Southwest Studies faithfully each
Thursday for six years -- including several major archival arrangement and
description projects at the Delaney Library, and museum artifact projects
prior to that. In the fall of 2006 they finished a huge project of
archivally arranging, housing and numbering thousands of Native American
photos in the Theodore Hetzel
collection. Standing at the left of the photo is Helen
Bair, a daughter of Dr. and Mrs. Hetzel, who was acknowledged and thanked
for her family's role in the Center's documentation of Native American
history and culture.
Esther
Greenfield, archival volunteer at the Center of Southwest Studies, is
the honoree for the Summer/Fall 2007 award. Esther has a knack for
connecting the historical record with personalities. Our first contact with
Esther was when she showed up at the Delaney Library with her
drawings of arborglyphs (aspen
tree carvings) in the Durango area – which she had documented through her
volunteer work for the San Juan Mountains
Association. She cataloged and
scanned these images for access on the Center’s web site. Her current
project is organizing, classifying and filing many thousands of
Western Colorado Power Company
photographs from the early 20th century. When Esther finishes a
day’s volunteer work at the Archives she enjoys looking at the records
stored here and thinking about the human beings who made those records. Her
research on arborglyphs and on Frank
Fitchue, early black pioneer in
Durango, has been published by the Durango Herald. The Center has honored
Esther with this award to Esther to thank her for sharing with us her love
of reviving our awareness of hidden individuals of local history and telling
their stories for the researchers of today and the future.
Since retiring to this area two years ago, Dr. Bruce
Howard has devotedly (and, choosing a word that
archivists use as a great compliment!) doggedly
worked on a variety of archival arrangement and
description projects in the Delaney Library, including
Southwest maps, Southwest
postcards, railroad photos,
records of the earliest patients of
Mercy Hospital,
records of political campaigns and of the
United Pueblos
Agency, and currently a large collection of papers about
Four Corners environmental issues. He has contributed
more than 430 hours of work to the Center. Whatever the
type of document, Bruce always enjoys reconstructing a
story of some special human interest. We presented
Bruce with the Winter 2008 award to thank him for his
faithfulness, cheerfulness, and initiative in making a
great variety of historically significant materials
available for researchers far and wide.
Each of these awards recognizes work that we
believe will accrue to the benefit of researchers worldwide for many years
to come. We are truly grateful for the contributions of these individuals
and we hope their work may prompt you, the reader, to contribute in
appropriate ways to archival programs here at the Center of Southwest
Studies or at a repository that is in your particular community.
Current and previous issues of Archival E-News: Fall 2006 ~ Winter 2007
Page last modified: February 13, 2008