Information for Donors

 

 

 

 

 

 

SW-15   Commonly asked questions about donating personal papers and records.

SW-5     Deed of Gift -- completed by the donor and signed by the Center staff recipient and the Fort Lewis College Foundation staff upon donation of materials for a collection.  More than 675 donors have made gifts in kind to the Center of Southwest Studies since 1958.  Click here to print out the deed of gift form in PDF format using Adobe Acrobat.     (Click here to load Adobe Acrobat.)

The Center also welcomes cash gifts to facilitate special projects and to further the mission of this vital cultural resource institution.  Please make cash charitable contribution checks payable to the Fort Lewis College Foundation and note CSWS in the memo field.  You may mail your check to: Center of Southwest Studies, Fort Lewis College, 1000 Rim Drive, Durango, CO 81301.  Thank you.

By College and Foundation policy, and in accordance with federal IRS guidelines, appraisals are the sole responsibility of the donor.  The Center itself cannot provide appraisals for tax purposes, etc.  An appraisal is not necessary for gifts-in-kind valued at less than $5,000 by the donor.  Additional information on appraisals and qualified appraisers is included in Internal Revenue Service Form 8283, which must be filed by persons claiming the donation of a gift-in-kind valued at more than $500.  If you wish to obtain an independent appraisal for your piece, please contact one of the organizations listed below for information on how to find a certified appraiser near you.  We provide these links only as a source of possible information.

AMERICAN SOCIETY OF APPRAISERS
555 Herndon Parkway, Suite 125
Herndon, VA 20170
phone (703) 478-2228
fax (703) 742-8471
www.appraisers.org
APPRAISERS ASSOCIATION OF AMERICA
386 Park Avenue South, Suite 2000
New York, NY 10016
phone (212) 889-5404
fax (212) 889-5503
email: aaal@rcn.com
www.appraisersassoc.org
INTERNATIONAL SOCIETY OF APPRAISERS
Riverview Plaza Office Park
16040 Christensen Road, Suite 102
Seattle, WA 98188-2965
phone (206) 241-0359
fax (206) 241-0436
email: isahq@isa-appraisers.org
www.isa-appraisers.org

SW-14   Loan to Center of Southwest Studies Agreement -- for completion by Center staff whenever collections objects are loaned to the Center, especially if the lender does not provide an adequate loan agreement form.

SW-27   Reproduction Permission Form -- completed by persons or organizations who are giving the Center permission to reproduce their materials for reference use at the Center.

SW-3     Special Collections Policy of the Center of Southwest Studies -- includes a description of the types of materials the Center collects.


Archival Booster Award    ------ click here if you are interested in volunteering!

This award recognizes those who have given particular support to the archives and special collections at the Center of Southwest Studies.  Read further to learn about some very wonderful individuals!

The first-ever recipient of this award (Fall 2004) was Marilyn Brown, President of the League of Women Voters of La Plata County and volunteer.  Marilyn earned this honor by her manifold and various contributions to the documentation of life in the Four Corners, including preservation of important and rare records, reports and printed materials pertaining to the League of Women Voters, the Southern Ute Tribe, and other entities in the Four Corners, and thoughtfulness in donating these materials to the Center of Southwest Studies where they can be used and appreciated by researchers for generations to come, and her transcription (as a volunteer for the San Juan Mountains Association) of Pagosa Ranger District (San Juan National Forest) logbooks, 1917-1925, for display on the Center of Southwest Studies website for use by researchers.

The Winter 2005 recipient was Nina Heald Webber, who earned this honor by her gracious, thoughtful and generous contributions to the archival documentation of life and cultural resources in Southwestern Colorado, including acquisition, compilation and donation of a fabulous large collection of postcards, photographs, ephemera and printed materials, funding the cataloging and digitization efforts of the Center of Southwest Studies at Fort Lewis College, and foundational support for the publication of the recently published book, San Juan Sampler: Selections from the Nina Heald Webber Postcard Collection.Ruth Cross

Ruth Cross was honored with the spring/summer 2005 award.  Ruth volunteered faithfully at the Center of Southwest Studies for four years, including two major archival arrangement and description projects at the Delaney Library and museum artifact projects prior to that.  She was the catalyst and forerunner of the center’s Thursday archival volunteer team.  Her team’s projects included re-housing 21,000 photonegatives in the Durango Herald photonegatives collection and arranging 6,000 photoprints in the Theodore Hetzel photographs collection.

Jan Lips, Nina Heald Webber, and Todd Ellison
The Fall of 2005 award went to Jan Lips (pictured at left with Nina Webber in the center and Archivist Todd Ellison on the right), who brought the expertise of  a career of professionalism, superb people skills, and attention to detail to the task of digitizing and producing textual data records for thousands postcards that Nina Heald Webber donated to the Center.

Diana Novara, recipient of the Summer 2006 award, has been a part-time member of the Southwest Studies Center staff since 2002Diana Novara receiving her archival booster award -- the first-ever Assistant Fort Lewis College Archivist.  During those four years, Diana eliminated a huge backlog of unprocessed College records and has kept our heads way above water with the regular ongoing influx (sometimes a flood!) of incoming records from offices all around campus.  She has processed hundreds of linear shelf feet of permanently valuable records for the Fort Lewis College Archives, has handled the day-to-day aspects of the College records management program, and has provided archival reference assistance.  We will miss Diana as she moves to the Front Range!  (The photo on the right was taken during the recognition reception held for Diana at the Center in August; left to right: Diana Novara, Rose Clay of the Office of Academic Affairs, Angela Rochat of  Grants Management, and Ellison; seated behind him is Jeanne Brako, Interim Director of the Center.)

Helen Bair, Bud Davis, Paula Wiseman, and Todd Ellison

 

Paula Wiseman and Bud Davis are honored with the Fall/Winter 2006/07 award.  Bud and Paula have been volunteering at the Center of Southwest Studies faithfully each Thursday for six years -- including several major archival arrangement and description projects at the Delaney Library, and museum artifact projects prior to that.  In the fall of 2006 they finished a huge project of archivally arranging, housing and numbering thousands of Native American photos in the Theodore Hetzel collection Standing at the left of the photo is Helen Bair, a daughter of Dr. and Mrs. Hetzel, who was acknowledged and thanked for her family's role in the Center's documentation of Native American history and culture.

Esther Greenfield, archival volunteer at the Center of Southwest Studies, is the honoree for the Summer/Fall 2007 award.  Esther has a knack for connecting the historical record with personalities.  Our first contact with Esther was when she showed up at the Delaney Library with her drawings of arborglyphs (aspen tree carvings) in the Durango area – which she had documented through her volunteer work for the San Juan Mountains Esther GreenfieldAssociation.  She cataloged and scanned these images for access on the Center’s web site.  Her current project is organizing, classifying and filing many thousands of Western Colorado Power Company  photographs from the early 20th century.  When Esther finishes a day’s volunteer work at the Archives she enjoys looking at the records stored here and thinking about the human beings who made those records.  Her research on arborglyphs and on Frank Fitchue, early black pioneer in Durango, has been published by the Durango Herald.  The Center has honored Esther with this award to Esther to thank her for sharing with us her love of reviving our awareness of hidden individuals of local history and telling their stories for the researchers of today and the future.

Since retiring to this area two years ago, Dr. Bruce Howard has devotedly (and, choosing a word that archivists use as a great compliment!) doggedly worked on a variety of archival arrangement and description projects in the Delaney Library, including Southwest maps, Southwest postcards, railroad photos, records of the earliest patients of Mercy Hospital, records of political campaigns and of the United Pueblos Agency, and currently a large collection of papers about Four Corners environmental issues.  He has contributed more than 430 hours of work to the Center.  Whatever the type of document, Bruce always enjoys reconstructing a story of some special human interest.  We presented Bruce with the Winter 2008 award to thank him for his faithfulness, cheerfulness, and initiative in making a great variety of historically significant materials available for researchers far and wide.

Each of these awards recognizes work that we believe will accrue to the benefit of researchers worldwide for many years to come.  We are truly grateful for the contributions of these individuals and we hope their work may prompt you, the reader, to contribute in appropriate ways to archival programs here at the Center of Southwest Studies or at a repository that is in your particular community.


Current and previous issues of Archival E-NewsFall 2006  ~  Winter 2007

Center of Southwest Studies

Page last modified: February 13, 2008